For a business owner firing an employee is not an easy thing to do as it can be an emotional time especially for the affected employee. In addition, terminating an employee can be a financial burden and strain your business operations. The most important thing to remember when firing an employee is to do it the right way and classily. Here are some tips on how to fire an employee correctly.
Keep good records and assure that warnings were given
First, make sure your company has a written policy for how to terminate an employee. Second, document everything that led up to the decision to terminate including all verbal and written warnings. By providing the employee warnings you assure that nothing will come as surprise.
Once the decision to terminate the employee is made; you should take action immediately
You don’t want to let the affected employee “twirl in wind” because this cause anxiety and affect your whole business operation. Also, you are doing a disservice to the employee by not letting them move on.
Have a witness present and do it private
When terminating an employee have a witness present for all occurrences. Having a witness present is beneficial to assist with monitoring the events especially if a lawsuit occurs. Also, when firing an employee do it in private corridors and keep it confidential.
Explain Why You Fired the Employee
When firing an employee explain the reasons and the steps that you had taken leading up to termination. When explaining the decision, be compassionate but be direct and keep to the facts about the employee performance and the company’s performance standards/expectations.
Ensure the employee understands the decision is final
When discussing the termination, make it clear to the employee that you put a lot of time and thought in your decision and your decision is final.
Discuss any pertinent financial issues
Items for discussion here include any 401 K plans, insurance benefits and unemployment options. Also, discuss how the employee can pick up or will receive their final paycheck.
Don’t end the meeting on a sour note
End the meeting on a positive note, there is no point in making things worse or prolong any bitter feelings. The best way to end the meeting is by thanking the employee for their contribution to the company and wish them luck in the future.
“How to Fire an Employee the Right Way” Business Insider.com